See below for a comprehensive overview of auction guidelines for Bay Splash 2013. Please note that, unless otherwise specified, ALL auction items and experiences must be used by April 6, 2014 with no exceptions.
Silent Auction & Live Fund-a-Need: Upon check-in at Bay Splash on Saturday, April 6, you will receive your bid number, which you will use for the Bay Splash Silent Auction and Live Fund-a-Need. At check-in, you may also pre-register your Visa, MasterCard, or AmEx credit card for preferred automatic payment through the Bay School’s secure Greater Giving System.
Bid Numbers: Use only the bid number assigned to you for bidding. The Silent Auction opens at 6:00 p.m., closes at approximately 8:00 p.m. for the Fund-a-Need presentation, and then reopens at approximately 8:35 p.m. until its close at 9:45 p.m. on April 6.
Silent Auction Bidding: To place a bid, sign your name and your bid number on the bid sheet adjacent to the item. Doing so constitutes a legal contract to purchase that silent auction item at the price you stated if your bid is the winning bid. The minimum bid and minimum bid “raise” for each item is written on the bid sheet next to the item. To be valid, bids must comply with these minimums or maximums, and be legible. The last (highest) valid bid entered prior to the section closing will be the winning bid, be it a bid from a bidder at the event or an absentee bidder.
Live Fund-a-Need: The Live Fund-a-Need bidding will begin at approximately 8:20 p.m.. When pledging, please hold up the bid number on the back cover of your catalog, so it is visible for the auctioneer.
Absentee Bids: If you would like to submit an absentee bid, please contact Amy Cohen in the Development Office at firstname.lastname@example.org or 415-561-5800 ext. 136 no later than noon on Friday, April 5, 2013.You will receive a confirmation email if your bid form has been received by the deadline.
Auction Items: The Executive Committee reserves the right to add any silent auction item at any time without notice before the actual sale. In the event of a dispute, the Development Office shall act as final authority in determining the winning bid or the fair resolution of auction items.
Express Pay: As a convenience to bidders, the Bay School will offer special “Express Pay” terminals at the event registration. This allows bidders to “pre-register” their credit cards with their assigned bid number. This system will save bidders time so that their items with purchase receipts can be easily mailed. For this service, The Bay School utilizes Greater Giving Software, is a protected and highly-secure certified website. Visa, MasterCard, and American Express credit cards are accepted.
Payment & Silent Auction Pick-Up: If you are the winning bidder and do not take advantage of Express Pay, you will be contacted via email by Tuesday, April 9, 2013. You must pay for and make arrangements to pick up your winning items from The Bay School by Friday, April 12, 2013. We gladly accept cash, check, Visa, MasterCard, or AmEx. Pre-registered bidders will have credit card receipts automatically charged with the bid amount(s) on Friday, April 12, 2013. Contact the Bay School Development Office at 415-561-5800 ext. 136 or at email@example.com if you have questions.
Terms of Sale: All certificates for goods and services must be used within one year of the auction date unless an alternative or specific time is indicated on the certificate. All items and services are subject to the terms and conditions as specified by the auction donors. All sales are final. There will be no exchanges or refunds. The Bay School of San Francisco does not make any expressed or implied warranties or guarantees on auction items regarding quality or value of items or services. The Bay School of San Francisco has attempted to describe and catalog all items correctly, but all items are offered and sold “AS IS” and “WITH ALL FAULTS.” The Bay School of San Francisco neither warrants nor represents, and in no event shall be responsible for the correctness of descriptions, genuineness, authorship, provenance or condition of the items. No statement made in this catalog or made orally at the auction or elsewhere shall be deemed such a warranty for tax purposes or market value. Items have not been appraised unless otherwise noted. By the buyer’s purchase, the buyer waives any claim for liability against The Bay School of San Francisco, its elected and appointed officials, members and employees, sponsors and volunteers connected with the auction, and/or the donor of the item. Neither The Bay School of San Francisco nor the donor is responsible for any personal injuries or damage that may result from the use of the property or services.
Special Conditions for Items: Reservations for trips and vacation accommodations must be mutually arranged with the auction item donor unless otherwise noted. All auction items must be used by April 6, 2014 unless stated otherwise. No extensions. No modifications. No refunds will be allowed on travel packages for canceled tickets and/or accommodations. Reservations for hotels, restaurants, and airfare are on a space-available basis. Tax and gratuity are not included. Use of vacation homes, private dinners, and event tickets without specific dates will be scheduled on a mutually agreed date and time between donor and winning bidder and used by April 6, 2014. No pets or smoking in vacation homes. Airline miles are subject to airline rules and availability. Any “group” event serving alcohol is for adults only.
Any amount you pay in excess of the fair market value of the item or experience you purchase is available to you as a charitable contribution for tax purposes. Check with your tax advisor for the advised tax-deductible amount.
The Bay School of San Francisco’s Federal Tax ID is # 94-3266229.